Corona virus and Royal Conservatoire's response

Curfew exception for practice based education at Universities

Until March 15, 2021, no educational activities will take place at University buildings and distance learning is the norm. An exception to this applies to the University of the Arts The Hague, due to the practice based nature of Music and Dance education. As of March 3, 2021, an exception to the curfew will also apply.

Employees of the University of the Arts The Hague are allowed to travel during curfew with an 'Employer Statement' from the HdK.

  1. Fill in the so-called 'self declaration for curfew exemption' and carry it with you when you travel. You may show the already completed form in printed or digital form (via laptop or mobile phone) if you are asked to do so.
    1. Under paragraph 2, select the option: "I am going to or returning from a practical training for my education and I can prove this..."
    2. Via this link you can download a letter from the University of the Arts stating that you are traveling to participate in practice based education, which is an exception to the curfew from March 3, 2021. You can carry this letter with you, printed or digitally, because it is not always possible to state your attendance in class or rehearsal in (for example) Asimut. For example: when playing with someone who has the Asimut reservation in his or her name.
  2. Carry your student card with you so that you can prove that you are studying at the University of the Arts The Hague.
  3. Carry an identification document with you, namely a valid passport, identity card or driver's license.
  4. * With the above steps you can travel to and from the Juliana van Stolberglaan, during the curfew. In the unlikely event that you do receive a reprimand or fine from the police, we ask you to contact your department head or coordinator, so that we can support you and draw up a personal statement if needed.

  1. Request an "Employer’s declaration for curfew exemption" through your department head or coordinator and carry it with you when you travel. You may show the already completed form in printed or digital form (laptop or mobile phone) if asked. This declaration is only issued to teachers and staff under an employment contract.

    Self-employed teachers or staff can independently complete and carry the standard employer's statement from the national government (and fill in the details of their own company).
  2. Fill in the so-called 'self declaration for curfew exemption' and carry it with you when you travel. You may show the already completed form in printed or digital form (via laptop or mobile phone) if you are asked to do so.
    1. Under paragraph 2, select the option: "I need to work and I have an employer’s declaration with me".
    2. Via this link you can download a letter from the University of the Arts stating that you are traveling to participate in practice based education, which is an exception to the curfew from March 3, 2021. You can carry this letter with you, printed or digitally, because the exception has not yet been included by the national government in the aforementioned 'self-declaration'.Carry your student card with you so that you can prove that you are studying at the University of the Arts The Hague.
  3. Carry an identification document with you, namely a valid passport, identity card or driver's license.

* With the above steps you can travel to and from the Juliana van Stolberglaan, during the curfew. In the unlikely event that you do receive a reprimand or fine from the police, we ask you to contact your department head or coordinator, so that we can support you and draw up a personal statement if needed.


Intermediate and final presentations

We have received questions about the course of events surrounding the intermediate and final presentations at the end of this academic year. Although we are fortunate that there is an exceptional position for practice-based education, which means that we can organize the presentations live, we are also aware that the previously communicated restrictions (such as the maximum number of performers per presentation) may disappoint some of you. In response to questions and comments, we have worked out further details, with which you can shape your (final) presentations. Below you will find an overview of the most important known and new rules.

  • All presentations will take place live. A maximum of 5 students may perform per presentation. An audience cannot be present in the hall, but they will be able to follow the presentation via live-stream.
  • For the final Bachelor of Music and Master of Music presentations, it is possible to submit up to 25% of the exam duration by means of a recording (more information about the exam duration can be found in the curriculum manuals). This recording must have been made after September 1, 2020. It is allowed to have other musicians perform in the recording than the musicians performing during the live final presentation.
  • A maximum of 5 participating musicians also applies to recordings being made within the conservatoire. For external recordings, a larger group of musicians may be used as long as the Covid-19 measures (eg 1.5 meters distance, etc.) are adhered to.
  • The committee of examiners will assess the presentations, but in most cases not all examiners will be able to attend the presentations live. A maximum of three examiners will be present in the hall during the presentation, the other examiners will be joining the live-stream. The chairman of the committee of examiners will not be present in the room during the live presentation, but will join the live-stream and chair the discussion of the committee at a later time. This meeting will be scheduled separately, because immediately after the presentations, examiners will most likely be at different locations and not have the means to immediately join an online call.
  • If you are staying abroad due to serious medical or personal circumstances, please report to the head of your department, who will seek advice from the student counselor. Based on this advice, your department will let you know if you can submit a recording instead of performing a live presentation.
  • For recording, students can reserve suitable rooms at the conservatoire and borrow recording equipment from the EWP by requesting this in advance via ewp@koncon.nl. It is also possible to borrow recording equipment for a recording outside the conservatoire. Unfortunately, the conservatoire will not be able to provide staff to record and availability of recording equipment is limited.

Traveling from abroad?

  • Please adhere to this checklist. You will find all relevant info on self-quarantine upon arrival in the Netherlands on this government website.
  • We ask students who are about to travel or returning from abroad to contact their department head or coordinator.
  • We ask teachers who cannot be physically present in the buildings of the Royal Conservatoire due to travel restrictions, quarantine rules or (for example) fragile health, to contact their department head or coordinator.

When to test and quarantine?

  • Are you experiencing symptoms, have you been in contact with someone who has symptoms, is being tested or is tested positive for Covid-19? Check this flow chart.

UPDATE Monday 15 February 01.00 pm

  • From 1 March, the maximum group size will change from 4 (plus one teacher) to 5 (plus one teacher). An exception will be made for a small number of group lessons, so that the group size can be increased upwards, if justified. The Head and / or Coordinator of the department will inform the students involved. Both practical lessons and several theory lessons (which, after all, also contain practical elements) will once more take place live;
  • A number of important projects will continue as planned, albeit sometimes in a modified manner and if necessary at other locations. Students and teachers will be informed of this by the Head and / or Coordinator of their department;
  • All intermediate and final presentations, which are mostly scheduled from May onwards, will take place live. The maximum group size of the students / participants is 5 for the entire presentation (not per composition). The committee of examiners preferably has 2, possibly 3 examiners present. The rest of the committee, and the invitees, can follow the exam via a live stream. The feedback will take place after the performance.
  • From 1 March, teachers from Germany and Belgium can visit the KC and teach live again. A number of teachers from other countries can also travel to teach at the Royal Conservatoire, under strict observance of the previously established conditions. Here too, the Head / Coordinator will be able to make and communicate the agreements after a decision by management;
  • From 1 March the canteen will be open again, as it was before the lock down;

UPDATE Friday 22 January 01.00 pm

  • When entering or moving around in any of these buildings you should wear a face mask. Once seated or playing/singing in any of the rooms/studio’s/halls you can take the mask off.
  • The buildings at the 3 locations close at 7:30 PM. Current opening hours can be found at www.koncon.nl/contact;
  • Exams scheduled for the evening will be moved to a time before curfew starts;
  • The group lessons that are planned in the evening will be offered online, if possible;
  • Individual lessons that were scheduled after 7:15 pm will be deleted. We would like to ask teachers and students to schedule new appointments;
  • Teaching and self-study can take place within these new opening hours, as in the previous week: self-study, 1 on 1 lessons, piano coach lessons, group lessons and group rehearsals up to a maximum of 4 students. Any urgent exceptions to this must be approved in advance by management;
  • For calamities that require presence during curfew, the Royal Conservatoire draws up the necessary employer's statement for the facility service employees. This can be obtained through the executive secretariat;
    • A student Buddy platform has been introduced, to help students stay connected. Please visit www.koncon.nl/buddy if you are interested;
    • The EWP and Library will open from Monday 18 January.

Contact

Please check your koncon e-mail address regularly for personal updates by principal Henk van der Meulen. Headlines will be shared through this webpage as well.

With questions in regard to the curriculum and lessons please contact your department.

Please the FAQ list below for your reference.

E-Learning
The website www.koncon.nl/e-learning has been launched to assist teachers, students and pupils creating and following online lessons.

ICT
For any ICT support you can mail ICT@hdkdenhaag.nl. Please be understanding of the possible overload of our ICT colleagues. Visit start.hdk.nl for a shortlink to digital platforms in use by The Royal Conservatoire.

Eduction Service Center
The Education Service Center (ESC) desk will be open every Monday and Thursday between 09.00 am and 01.00 pm for the coming weeks. You can reach us by e-mail from 08.30 am to 05.00 pm on weekdays, except during holidays:

We will (also) offer you the opportunity to schedule an appointment, or talk to our staff in person through chat or videocall.

General - FAQ

Please check this link for current opening hours of the Royal Conservatoire, Prins27 and MOOOF.

The Royal Conservatoire and School for Young Talent Taskforce convenes on a regular basis to monitor and discuss newest developments and make new decisions if appropriate. This information will be made available through the koncon.nl/corona website, where a Frequently Asked Questions (FAQ's) section is added, as well as a contact form. Parents of children of the School for Young Talent will be emailed by the headmaster of the school in case of new developments.

In case of mild symptoms, the advice is as following:

  • Stay home and do not travel when ill
  • Staff, please report to your direct supervisor as well as HR: hr@hdkdenhaag.nl.
  • Students, please report to your department head or coordinator.

Should your symptoms deteriorate, in particular should you have respiratory complaints:

  • First, contact your general practioner by phone and tell them about any recent trips and your symptoms. Avoid contact with others.
  • If you do not have a general practitioner yet and you live in The Hague, you can register free of charge with StudentDoc's student doctors. There is no zipcode policy and switching is also arranged in no time. We strongly advise everyone to register at the start of their study if you do not yet have a doctor.
  • For general questions about corona, call the free national number of the GGD: 0800 - 1351.
  • If you want to be tested, call 0800 - 1202.
  • In case of emergency in the evening, nights or weekends: The Hague - Hadoks GP post: 070 346 9669

You can find information on the Dutch vaccination programme on the website of the Dutch government: https://www.government.nl/topics/coronavirus-covid-19/dutch-vaccination-programme

Students - FAQ Travel and quarantine

You can find locations abroad where you can get these tests done via this Dutch government website.

For Preparatory Year Bachelor, Preparatory Year Master, Bachelor, Master, Artist Certificate

On the website of the Immigration and Naturalisation Service (IND), you can find a special web page with Frequently Asked Questions. Or contact our International Students Adviser.

Students - FAQ General

You can follow the lessons online as much as possible, untill travel guidelines change. Tuition fees can not be reimbursed.

You can start the lessons as soon as you can come to the Netherlands. You can initially allready take the lessons online (as much as possible).

Your spot will not be reserved, you will have to take the entrance exam again.

All information about passing the English language test can be found here.

On the website of the Immigration and Naturalisation Service (IND), you can find a special web page with Frequently Asked Questions.

Continue your studies online as far as possible and do not deregister from the Personal Records Database (Basisregistratie Personen/BRP) via your municipality!

Do you have a Dutch ressidence permit for study and have you already deregistered from the BRP: inform the International Students Adviser about it as soon as possible! He can report your temporary departure abroad because of the Corona crisis to the IND, to avoid that your residence permit will be cancelled.

You can find contact details of embasssies and consulates in the Netherlands on the website of the Dutch Ministry of Foreig Affairs.

For formal communication and most direct contact with departments and teachers, the Royal Conservatoire uses your @koncon.nl account.

Some forward their @koncon.nl to their personal e-mail address, but the personal mailbox is outdated, full, or marks the message as Spam. You might be missing critical information, especially in this current time of corona (COVID-19) crisis.

For now, you can reach your @koncon.nl e-mailaccount through outlook.office.com/mail. Your e-mail address is comprised of your [studentnumber]@koncon.nl. Please make sure to remove old messages, so your e-mail account doesn’t run into storage issues.

If you have lost your password, please visit start.hdk.nl and choose ‘reset password’. If this does not work, please contact ICT@hdkdenhaag.nl.

Please check the below platforms for reliable information regarding the corona (COVID-19) virus:

Student counsellor Elke de Roos offers informatie through the intranet about finding a GP in The Netherlands.

If you do not have a general practitioner yet and you live in The Hague, you can register free of charge with StudentDoc's student doctors. There is no zipcode policy and switching is also arranged in no time. We strongly advise everyone to register at the start of their study if you do not yet have a doctor.

Evening and weekends, you have access to The Hague general practice center Hadoks: 070 - 346 9669

When visiting a GP you will need to be insured. Most Dutch insurance agencies offer a 24/7 online registration process. Check www.koncon.nl, the following links for more info or contact International Students Adviser, Eugène Eijken:

Due to the situation with regard to the Coronavirus and the cancellation of numerous concerts and other musical/cultural activities, submissions for CDO credits for incomplete projects may be accepted on a case by case basis (e.g. if rehearsals or preparations for a particular activity have already taken place). If you have any questions please contact Dominy Clements via CDO@koncon.nl.

In the academic year 2019-2020, despite the Covid-19 pandemic, the Royal Conservatoire allowed education and examinations to proceed as much as possible (in alternative forms). Dutch universities gave first-year students who encountered a study delay due to the Covid-19 measures in place and as a result did not meet the binding study recommendation (BSA) standard in the 2019-2020 academic year, the opportunity to meet the BSA standard in their next academic year (2020-2021). For B1 students from 2019-2020, a BSA standard of 45 ECTS applies at the Royal Conservatoire, which must at least be achieved at the end of the current academic year in order to continue studying.

Due to the Covid-19 pandemic this academic year, universities are also giving first-year students who incur a delay in their studies and therefore do not meet the BSA standard in the 2020-2021 academic year, the opportunity to meet the BSA standard in the next academic year (2021-2022). At the Royal Conservatoire this means that the current B1 students must have achieved the standard of 50 ECTS by 31 August 2022 to continue their studies at the Royal Conservatoire.

Naturally, personal circumstances that have an adverse effect on your studies could still be taken into account. If you fall behind in your studies again, it is important to contact the student counsellor, whom you can also consult if you have any questions about the binding study recommendation.

Teachers and staff - FAQ

It is important to also create a good working environment when working from home. A workplace where you can work healthy and effectively, this also ensures better productivity. Adjust the workplace properly with these recommendations. These tips will also come in handy when we will be able to work again at The Royal Conservatoire building:

Variety
It is important for both your productivity and your body not to work continuously for too long. Alternation can be done in different ways: alternating work posture, work tasks, regularly looking away from the screen, taking micro breaks and using pause software can help with this.

Music and climate
Music can help but also disrupt your concentration. Also ensure a good climate in your home, for example keep the room temperature around twenty degrees.

Keyboard shortcuts
Make more use of Windows keyboard shortcuts instead of the mouse.

Limit the use of tablet and smartphone
Both in terms of total duration per day and the continuous duration. Perform tasks that can be done at a fixed workplace there as well. If you work with a laptop, it is best to use a separate keyboard and a separate mouse. Another tip is to put your chair close to the table. If you are far from your table or desk, you work with your arms extended. That puts a lot of strain on your neck and shoulders.

A proper workplace everywhere
Sitting and using screens often also occurs in private time. The same risks apply. It is therefore important to alternate after working hours and to be alert to signals.

Salary payments for salaried employees are not at risk and will be transferred as usual.

Our freelance teachers will be paid as originally agreed. We hope most classes will find an online alternative. If this proves not to be possible, perhaps they might be offered at a later date. When this proves to be impossible, the KC will honor the originally agreed remuneration as if the classes had taken place. Freelancers should consult with the head of the department they are working for, if and how the work can be continued remotely.

In principle, agreements made about entering and leaving employment, temporary job extensions, allowances, adjustments to the annual task, etc. are all processed.

The written confirmation of agreements and employment contracts can be delayed. Employees who are affected will be informed of this by email.

Employees who work from home do not have to report sick when in a normal situation there would be no reason to report sick. Real' sick reports are made by sending an email to the head of department and to HR@hdkdenhaag.nl.

The scheduled consultation hours with the company doctor continue as usual. If you have a cold, cough or fever, the consultation hours can be converted into a telephone consultation.

If a holiday scheduled in the coming weeks is cancelled, the holiday hours allocated may be reversed. Please inform your department head and P&O via HR@hdkdenhaag.nl.