Arriving in The Hague - First Administrative Steps

Once you arrive to The Hague there are a few more steps you need to take before you get completely settled and start studying. Here below you find all the information you need.

All international students over the age of 18 who enrol at an institution for higher education in the Netherlands for the first time must prove that they are residing in the country legally, before they may be admitted to the first day of classes. International students who will live and study in the Netherlands for longer than four months also have to report to the Municipal Registry Office of the municipality (gemeente) in which they will be living.

Students of an EU/EEA member state (or Switzerland) do not need a Dutch residence permit. For their enrolment as a student and registration with the municipality, their valid passport/national identity card is sufficient. For more details, please see ‘EU/EEA & Switzerland’, below.

Non-EU/EEA students can only report to the Municipal Registry Office for municipal registration after the International Office of the Royal Conservatoire has applied for their residence permit for study purpose. For more details, please see ‘Non-EU/EEA’, below.

The Royal Conservatoire will provide practical guidelines to all new international students upon their arrival, relating to the residence permit application (for non-EU/EEA students) and to municipal registration.

In order to avoid unnecessary delay in starting their studies, international students are strongly advised to arrive in the Netherlands around two weeks before the start of the academic year, in order to deal with relevant practical matters in due time!

In principle, within five days upon their arrival in the Netherlands, all students planning to stay longer than 4 months in the Netherlands must register in the Personal Records Database (Basisregistratie Personen/BRP) of the city in which they will be living. As a result of their municipal registration, students will receive a Citizen Citizen Number (Burgerservicenummer/BSN).

Please note that non-EU/EEA students can only register with the municipality after the Royal Conservatoire has applied to the IND for their VVR! For more details, please see ‘Dutch study residence permit: application procedure’.

For municipal registration purpose, newly arrived international citizens in The Hague should contact the Centrum district office The Hague (stadsdeelkantoor Centrum), as located in the City Hall (Stadhuis). Visit their website for all information about moving to The Hague from abroad and all information about the registration procedures for international students.

For their first registration, students should request for an appointment online or by telephone. The appointment will probably be scheduled within 4-6 weeks.

Please note that on condition that they have prepared the required documentation in due time, new international students who will be living in The Hague can participate in a special international student registration day in the City Hall The Hague on Thursday 12 September 2019 from 11:00-12:00 hrs!

On this day or the the day of their appointment, students are required to bring the following documents:

· A valid passport (or national identity card of an EU/EEA country)

· An original birth certificate (plus official translation, preferably to Dutch). In many cases it must be legalised, in some cases verified as well (please see ‘Legalisation and verification of documents ’, below). Please note though that international students who intend to study and live in the Netherlands for a limited period of time are usually exempted from presenting an original birth certificate.

· Some proof of where the student lives: for instance, a sale or tenancy contract, or a written statement from the main resident confirming that they allow the student to live there. In this case, photocopy of a passport or identity card of that resident is also required as a check on the signature.

· For non-EU/EEA students: valid Dutch residence permit (VVR), or (photocopy of an) IND letter, confirming that the application for a Dutch residence permit is in process.

Contact details of the Centrum district office The Hague:

City Hall (Stadhuis)

Centrum district office (stadsdeelkantoor Centrum)

Public Service (Publiekszaken)

Spui 70

2511 BT DEN HAAG

Telephone: 14070

www.denhaag.nl

List of all the city district offices in The Hague

Please note: international visitors who will only stay in the Netherlands for a period up to four months (for instance, for temporary study or employment) can also register with the municipality as a non-resident (niet-ingezetene) in the Register Niet-Ingezetenen (RNI) and receive a BSN.

As soon as students move to another address in the Netherlands, they must report their new address to one of the city district offices within 5 days after moving.

As soon as students will stay outside the Netherlands for a longer period (longer than 8 months in one year), for example, upon completion of their studies, they must report this fact to one of the city district offices within 5 days before their departure.

For more information on municipal registration, please visit the Study in Holland website.

In certain situations, EU/EEA nationals may be required to prove their legal residence in the Netherlands. For this purpose, their valid passport or national identity card is sufficient.

Please note that citizens of an EU/EEA member state (or Switzerland) who wish to stay in the Netherlands for more than three months don’t need a residence permit. If they wish to stay in the Netherlands for more than four months, they should just register in the population records of the municipality in which they will be living (see ‘Registration with the municipality’, below) and as a result, they will receive a Citizen Service Number (burgerservicenummer/BSN; see ‘BSN’, below).

However, there is one exception: students who are not a national of an EU/EEA member state (or Switzerland), but are a family member of a national of an EU/EEA member state (or Switzerland) should apply to the IND for Verification against EU Community Law and for a residence document (proof of lawful residence). For more details, visit the IND website.
For the application, they have to pay a fee of €57.
You can order here the application form an EU/EEA residence document (proof of lawful residence) and it can also be downloaded: Application Form IND

Please note: for the purpose of submitting an application for Verification against Community Law, it is not possible to directly go to a nearby IND desk. Students should first make an appointment by phone:

Immigratie- en Naturalisatiedienst/IND
Department of Public Information
(088) 0430 430 / from abroad +31 88 0430 430 (please ask for: appointment desk)

For more information, please download the online brochure ‘Living (and Working) in the Netherlands for EU citizens’: Living (and Working) in the Netherlands for EU citizens

Non-EU/EEA students who wish to stay in the Netherlands for a period longer than three months need a temporary residence permit (Vergunning tot Verblijf Regulier/VVR) for study purposes.

Since 1 June 2013, the Modern Migration Law (MoMi) has come into effect in the Netherlands. Some important consequences of this law are:

- Only higher education institutions can apply for entree visas and residence permits for their students, including renewals and changes. When applying for an entrée visa (for more details, please read MVV, below), the following residence permit application will be included.

- In principle, students will get a study residence permit for the relevant total duration of their study programme; possible options: one for a preparatory year + Bachelor studies (1+4=5 years), or one for Bachelor studies (4 years), one for Pre-Master + Master studies (1+2=3 years), one for Master studies (2 years), one for Artist’s Certificate studies (1 year) or one for the Sonology Course (1 year). It means that yearly renewals within the same study programme won’t be necessary.

After completion of every study year, higher education institutions are required to monitor that students with a Dutch study residence permit have made sufficient study progress (at least 50% of the required ECTS amount per study year) and that they still meet the formal conditions (for instance, financial) for a Dutch study residence permit. If not, higher education institutions will have to report this to the IND and consequently, the IND may cancel the study residence permit!

Students with a residence permit as issued by another EU member state have the possibility to follow part of their studies in the Netherlands in the framework of a European student mobility programme. More information

Newly accepted students will receive information and instructions about the application for a residence permit (VVR) for study purpose in the framework of their registration. For the application, students should submit all the relevant documents (as listed above) by uploading these to their Osiris Online Application.

The Royal Conservatoire will submit the VVR application before the arrival of the student in the Netherlands.

To contact the International Students Adviser in the Royal Conservatoire: international@koncon.nl

Students will have to pay the VVR handling fee (administration fee) of €171 to the Royal Conservatoire in advance. Paying the fee does not automatically mean that the application will be granted! The fee must be paid even if the application is turned down. Changing the purpose of stay from a different purpose to study on a residence permit is regarded a new application and it also costs €171.

Renewal of a VVR for study purpose (for instance, from Bachelor to Master studies) also costs €171.

For more details on the VVR handling fees
For more details on the income requirement

As soon as the residence permit application is received by the IND, the Royal Conservatoire will receive a confirmation letter from the IND, as a proof of the application. This letter will serve students as (provisional) proof of their legal stay in the Netherlands. By then, students should go to a nearby IND desk during regular opening hours, in order to have their biometric information registered.

If an applicant meets all the requirements, the IND will grant a VVR, strictly for studying in the Netherlands.
As soon as the residence permit application is approved, the Royal Conservatoire will receive an notification letter for the student from the IND. To receive their residence permit from a nearby IND desk, students have to make an appointment in advance.

Immigratie- en Naturalisatiedienst/IND
Rijnstraat 8
2515 XP
Den Haag
ind.nl/en/study
+31 88 0430 430

The requirements and necessary documents for a Dutch study residence permit are:

· Scanned copies of a valid national passport (all pages, except empty pages) in one file.

· Biometric information (passport photo, fingerprints and signature) of the student, to be arranged at a nearby IND desk during regular opening hours upon the arrival of the student in the Netherlands.

· Scanned copy of an original completed & signed IND Antecedents Certificate
(confirming that the student does not have a criminal record)

· Scanned copy of an original completed & signed Declaration of intent to undergo a TB test.
Once students have arrived in the Netherlands, they have to undergo a tuberculosis examination. Some nationaliteis are an exemption from TB test requirement: List of nationalities

· For Chinese students only: a Nuffic Certificate. For information on how to apply for one

· Sufficient financial means to pay for the cost of study and living: at least €882.47 per month/€10,589.64 per year (situation as of 1 January 2019), excluding tuition fees, so to cover study and living costs only!

N.B. For a preparatory year, or those on a student exchange programme (such as Erasmus+ or ConNext), the same amounts apply. For more details, see ‘Financial documentation’, below.

There are several ways to prove sufficient financial means to pay for the cost of study and living, depending on the financial situation of the student.

Students are strongly advised to use option A and to choose another option (B-G) only if option A is impossible:

A. The Royal Conservatoire has received an amount of money in its bank account.

This money will cover sufficient financial means to pay for the student’s cost of study and living for at least one academic year: €10,589.64 (preferably: € 10,600). In that case, a recent account specification as issued by the Royal Conservatoire’s bank will confirm receipt of the amount of money.

Upon their arrival in the Netherlands, the Royal Conservatoire will transfer the amount of money intended to cover his/her cost of study and living to the student’s bank account in the Netherlands, on condition that the student can show proof of his/her own bank account in the Netherlands.

In case of cancellation of study, the Royal Conservatoire will transfer back the amount of money in due time.

B. The student has sufficient financial means in his/her own bank account.

In this case, a scanned copy of a recent original bank statement (not older than three months) is required, mentioning the following important details:

- Date of issue

- The student's name (at least surname and initials)

- Bank account number

- Current balance (could be mentioned in another currency than Euro), which should be freely available to the account holder

- Contact details of the bank (branch name, address, telephone number, e-mail and/or website)

As an alternative to an original bank statement, the student can provide a scanned copy of a recent account specification from the bank (not older than three months) mentioning these details and some recent transactions.

As another alternative the student could also provide a scanned copy of a recent internet account balance print (not older than three months), mentioning these details, supplemented with the students adress details (if possible) and the original signature and stamp of the bank branch

Please note that a Certificate of Deposit can’t be accepted, unless it clearly confirms that the amount of money is freely available to the certificate holder.

C. The student has been awarded a grant or scholarship.

In this case, a scanned copy of an official scholarship statement is required, mentioning the following important details:

  • Date of issue
  • Name of the scholarship awarding organisation
  • The student’s name (at least surname and initials)
  • Start and end date of the scholarship
  • Amount of money the student will receive
  • If relevant: name of the scholarship programme

D. A private person outside the Netherlands will provide sufficient financial means for the student.

This person has to prove that he/she has sufficient financial means for the student. Following documents from that person are required:

  • A scanned copy of a recent original completed & signed Financial statement of support for private persons (not older than three months).
  • A scanned copy of his/her valid passport (or national identity card)
  • A scanned copy of a recent original bank statement, or of a recent account specification from the bank, or of a recent internet account balance print; for required details, please see option 3a (above)

E. A private person employed in the Netherlands will provide sufficient financial means for the student.

This person has to prove that he/she has sufficient financial means for both himself/herself (including own family members, if relevant) and the student. The required documents as mentioned in paragraph D need to be supplemented by:

  • A scanned copy of a recent original extract from the Personal Records Database/PRD (Basis Registratie Personen/BRP), also confirming the marital state of the guaranty person (not older than three months).
  • Scanned copies of his/her current employment contract
  • Scanned copy of a recent original recent employer's certificate (not older than three months)
  • Scanned copies of salary specifications (most recent three months)

F. A private person, self-employed in the Netherlands, will provide sufficient financial means for the student.

This person has to prove that he/she has sufficient financial means for both himself/herself (including own family members, if relevant) and the student. The required documents as mentioned in paragraph D need to be supplemented by:

  • Scanned copy of a recent extract from the Dutch Chamber of Commerce (Kamer van Koophandel) (not older than three months)
  • Scanned copy of a recent original statement Verklaring omtrent inkomen zelfstandig ondernemer (not older than three months).
  • Scanned copy of an income statement (inkomensverklaring) type IB/IB60 as issued by the Dutch tax office, covering the previous year

G. A company (in or outside the Netherlands) will provide sufficient financial means for the student.

This company has to prove that it has sufficient financial means for the student. Following documents from that company are required:

  • Scanned copy (PDF format) of a recent original Financial statement of support for companies (not older than three months), mentioning the monthly amount of money to be transferred to the student and during which period.
  • Scanned copy (PDF format) of a recent original bank statement issued on the name of the company (not older than three months); for important details, please see option 3a (above)

A combination of the financial options a-g (as listed above) could also lead to proof of sufficient financial means.

If students from an EU/EEA member state are offered a place at the Royal Conservatoire and are either in paid employment in the Netherlands for a minimum of 56 hours a month, or have already been living in the Netherlands for at least five years without long-term interruption, then they may be entitled to Dutch student finance (studiefinanciering) on the same basis as a Dutch national.

Please note that as of 1 September 2015, the student finance system in the Netherlands has changed. The most important change is the abolition of a basic grant. Instead, students can apply for a loan.

If students fail to meet the nationality requirements for regular student finance, they may still qualify for a limited funding towards payment of their study fees: a tuition fees loan. Students must be under 30 and come from an EU/EEA country or Switzerland.

For further information, including the documents required to support such an application and payment amounts, visit the website of DUO.

Contact details of DUO
DUO
Postbus 50103
9702 GC GRONINGEN
+31 50 599 7755
E-mail
Website

There are various scolarships available for students who wish to come to study at the Royal Conservatoire or students of the Royal Conservatoire who would like to spend a period studying abroad. All information about scholarships as student at the Royal Conservatoire.

Please note: ‘KC excellence scholarships’ and ‘Holland Scholarships’ are only available for a limited amount of Master students who have passed their entrance examination with excellent result (grade 9 or 10), to be selected by the Royal Conservatoire.

The Study in Holland website provides in a useful search engine for international students who look for financial aid: www.studyinholland.nl/scholarships

In order to finance their studies at the Royal Conservatoire, some students might wish to take out a student loan from their home country.

For several years, the Royal Conservatoire has participated in the US Federal Family Education Loan Program. However, as of 30 September 2007, the Royal Conservatoire’s participation in this loan program has terminated. For this reason, US students are advised to orientate on alternative loans.

Students from Canada who wish to apply for their student loans should know the Royal Conservatoire’s institution code: QUHV; code assigned by the Ministry of Higher Education, Research and Science in Québec: H9770A.

Students who need support from the Royal Conservatoire in the framework of their student loan application are advised to contact the International Students Adviser: international@koncon.nl

Are you not a citizen of the Netherlands but a citizen of another EU/EEA country or Switzerland and will you be living in The Hague for longer than 4 months? If you would like to register at an address in The Hague, then you have to register at the Centrum city office. You will then be registered in the Municipal Personal Records Database (BRP, formerly the GBA).

For more information check the municipality's website or contact the International Students Adviser international@koncon.nl

Addresses of Banks nearby the Royal Conservatoire:

As a general rule, all banks in the Netherlands are required to register the BSN of their customers. However, as a result of a special agreement between the Dutch Ministry of Finance (tax office) and the Dutch Bank Association, all banks should make an exception to the BSN requirement for newly arrived international students, on the condition that international students can present some proof of their registration as a student in the Netherlands.

Special student accounts are usually also available to international students in the Netherlands.

ABN Amro: Statenlaan 46, 2582 GP Den Haag

ING Bank: Spui 59, 2511 BL Den Haag

Rabobank: Bezuidenhoutseweg 5, 2594 AB Den Haag